Sponsors & Exhibitors FAQ

When do you expect the 'One Time use Contact List' be distributed to sponsors?
More information to be updated soon!

When does conference registration happen?
Registration is open! Vendors and sponsors will receive more detailed instructions on how to register once their commitment is confirmed.

What is the anticipated number of participants sponsors need to provide swag or brochures for?
We are anticipating between 600 and 700 participants throughout the conference.

How much space (table size) will I have?
Tables will be approximately 6 feet long. If more space is needed please contact us and we will see if we can accommodate you

Are AV/outlets available?
More information to be updated soon!

Do I have access to a monitor?
No, we are not able to guarantee monitor access during the networking event.

Do I have access to the internet?
Yes, we will provide access to the campus Wifi upon your arrival.

How many people are expected to attend the vendor showcase?/what’s the traffic like? Everyone at once? Flowing?
This is dependent upon our attendee number, but the conference is a popular association event. The vendor showcase will also be located in a primary conference area and we expect that most attendees will come by at least for a period of time. There will also be a networking event and other professional development activities taking place in the same building to encourage traffic flow.

When should I arrive?
This depends upon your schedule and whether or not you wish to join us for other conference programming. The Exhibitor Expo will take place from 3:00 - 5:30pm, so we recommend you arrive by 1:30pm so you have plenty of time to park, check-in, get set up, and eat lunch.

How many participant registrations are included in my sponsorship package?
Platinum sponsorship includes 3 registrations, gold and silver include 2 registrations, and bronze includes 1 registration. If you have questions about your sponsorship package benefits, please don't hesitate to contact us!

Where should I park/do I need a parking pass?
You will be emailed a Parking Pass to print and display. Parking can be found in the lot by Public Safety and The Center for Belonging. When entering the main gates, take an immediate left into visitor parking (lot 3). Additional parking can be found in lots 2 and 5. Lot 2 can be found by taking a right at the stop sign by the main gate. Lot 5 can be found be going straight after the main gate, taking a right at the three way intersection, it will be on on your left.

Where and when can I mail materials in advance of the conference?
Materials should be delivered no later than May 28. Items can be sent to:
Endicott College
Office of Undergraduate Admission
Attn: NEACAC
376 Hale Street
Beverly, MA 01915

How do I tell you who from my team needs to be registered. When can my participants expect to get their registration confirmation?
We will send out registration instructions once your commitment is finalized. Registration confirmations will be sent soon after the registration is submitted. If you have further questions about this process, please let us know.

Are meals included? What about dietary restrictions?
All meals for registered attendees are included. You may share details regarding any dietary restrictions upon registering for the conference and we will do our best to accommodate any needs. Further questions? Please ask!

Will there be food at the vendor showcase?
Yes, there will be food at the Exhibitor Expo. There will be appetizers and both alcoholic and non-alcoholic beverages available.

Do you have room blocks or any preferred hotels?
Wylie Inn (295 Hale Street, Beverly) by calling 978-867-1800 before Sunday, May 5, 2025. Mention the NEACAC Room Block.

Will I receive a 'sponsor' ribbon?
Yes, all sponsors will be given ribbons to wear on their nametag that indicate that they are a sponsor.

Sponsorship Refund Policy

Cancellations made on or before end of business (EOB) 30 days prior to the start of the Annual Meeting & Conference will receive a 50% refund of the total sponsorship cost and registrations beyond any included in the sponsorship packages. Cancellations received after EOB 30 days prior to the start of the Annual Meeting & Conference will not receive a refund.

Questions? Contact NEACAC at [email protected]