Sponsors & Exhibitors FAQ 

When do you expect the 'One Time use Contact List' be distributed to sponsors?
Sponsors will receive the email list of registrants ahead of the conference, once registration closes. We anticipate registration to close by the end of May and will be sure to send the list as soon as it is ready. Sponsors may choose to use the one time email communication for either prior to the conference start or after the event.  

When does conference registration happen?
Coming Soon!

What is the anticipated number of participants sponsors need to provide swag or brochures for?
Usually, there are about six hundred people in attendance, coming from many colleges, universities and secondary schools throughout the United States.

How much space (table size) will I have?
We use 4x3 tables! That is the shortest that we have. We could also order 4x24 and 3x3. 

Are AV/outlets available?
Yes. Please let us know if you need to be near an outlet. 

Do I have access to a monitor?
We may have a few spare monitor in our office, if you need a monitor let us know and we can see if what we have works for you!

Do I have access to the internet?
Yes, we will provide access to the campus Wifi upon your arrival.

How many people are expected to attend the vendor showcase?/what’s the traffic like? Everyone at once? Flowing?
This is dependent upon our attendee number, but the conference is a popular association event. The vendor showcase will also be located in a primary conference area and we expect that most attendees will come by at least for a period of time.  There will also be a networking event and other professional development activities taking place in the same building to encourage traffic flow.

When should I arrive?
This depends upon your schedule and whether or not you wish to join us for other conference programming.  The Exhibitor Expo will take place from 3:00 - 5:30pm, so we recommend you arrive by 1:30pm so you have plenty of time to park, check-in, get set up, and eat lunch. 

How many participant registrations are included in my sponsorship package?
Platinum sponsorship includes 3 registrations, gold and silver include 2 registrations, and bronze includes 1 registration. If you have questions about your sponsorship package benefits, please don't hesitate to contact us!

Where should I park/do I need a parking pass?
Parking passes will be provided upon registration. You can park in the Commonwealth Ave Garage.

Where and when can I mail materials in advance of the conference?
Beginning March 15th, please send anything to:
Boston College
Undergraduate Admissions, Devlin Hall 208
140 Commonwealth Avenue
Chestnut Hill, MA 02467

How do I tell you who from my team needs to be registered. When can my participants expect to get their registration confirmation?
We will send out registration instructions once your commitment is finalized. Registration confirmations will be sent soon after the registration is submitted. If you have further questions about this process, please let us know. 

Are meals included? What about dietary restrictions?
All meals for registered attendees are included. You may share details regarding any dietary restrictions upon registering for the conference and we will do our best to accommodate any needs. Further questions? Please ask!

Will there be food at the vendor showcase?
Yes, there will be food at the Exhibitor Expo. There will be appetizers and both alcoholic and non-alcoholic beverages available.

Do you have room blocks or any preferred hotels?
We do have room blocks and hotel suggestions in the area. Please view them here. 

Will I receive a 'sponsor' ribbon?
Yes, all sponsors will be given ribbons to wear on their nametag that indicate that they are a sponsor.

Sponsorship Refund Policy

Cancellations made on or before end of business (EOB) 30 days prior to the start of the Annual Meeting & Conference will receive a 50% refund of the total sponsorship cost and registrations beyond any included in the sponsorship packages. Cancellations received after EOB 30 days prior to the start of the Annual Meeting & Conference will not receive a refund.

Questions? Contact NEACAC at [email protected]