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Sponsors & Exhibitors FAQWhen does conference registration happen? We are anticipating between 600 and 700 participants throughout the conference. How much space (table size) will I have? Tables will be approximately 6 feet long. If more space is needed please contact us and we will see if we can accommodate you. Are AV/outlets available? Outlets may be available on-site. More information will come closer to the conference. Do I have access to a monitor? No, we are not able to guarantee monitor access during the networking event. Do I have access to the internet? Yes, we will provide access to the campus Wifi upon your arrival. How many people are expected to attend the vendor showcase?/what’s the traffic like? Everyone at once? flowing? This is dependent upon our attendee number, but the conference is a popular association event. The vendor showcase will also be located in a primary conference area and we expect that most attendees will come by at least for a period of time. There will also be a networking event and other professional development activities taking place in the same building to encourage traffic flow. When should I arrive? This depends upon your schedule and whether or not you wish to join us for other conference programming. The Exhibitor Expo will take place from 3:00 - 6:00 pm, so we recommend you arrive by 12:00 pm so you have plenty of time to park, check-in, get set up, and eat lunch. How many participant registrations are included in my sponsorship package? You may reference the Sponsorship Benefits Grid for more information. If you need details regarding your level, please let us know and we can connect! Where should I park/do I need a parking pass? Parking passes are not required for the conference. Parking Lot #4 is closest to the Commons and will be the best and most convenient option. Click on this link for the campus map. Where and when can I mail materials in advance of the conference? Materials can be delivered as early as April 3rd and no later than May 12. Items can be sent to: UNE Admissions Attn: Kathryn Bernier University of New England Admissions 11 Hills Beach Road Biddeford, ME 04005 How do I tell you who from my team needs to be registered. When can my participants expect to get their registration confirmation? We will send out registration instructions once your commitment is finalized. Registration confirmations will be sent soon after the registration is submitted. If you have further questions about this process, please let us know. Are meals included? What about dietary restrictions? All meals for registered attendees are included. You may share details regarding any dietary restrictions upon registering for the conference and we will do our best to accommodate any needs. Further questions? Please ask! Will there be food at the vendor showcase? Yes, there will be food at the Exhibitor Expo. There will be appetizers and both alcoholic and non-alcoholic beverages available. Do you have room blocks or any preferred hotels? Yes, we have room blocks reserved at a local hotel. You can find more information updated on our website here: accomodations. When will the 'One Time use Contact List' be distributed? May 16, 2023 Sponsors may choose to use the one time email communication for either prior to the conference start or after the event. Will I receive a 'sponsor' ribbon? Yes, all sponsors will be given ribbons to wear on their nametag that indicate that they are a sponsor. When will I receive my presentation time slot? All session proposals that were submitted prior to March 1st have received notification from the Annual Meeting & Conference Programming Chairs. New sponsorship inquiries interested in a presentation submission will be reviewed on a case-by-case basis after March 1st. Sponsorship Refund Policy Cancellations made on or before end of business (EOB) 30 days prior to the start of the Annual Meeting & Conference will receive a 50% refund of the total sponsorship cost and registrations beyond any included in the sponsorship packages. Cancellations received after EOB 30 days prior to the start of the Annual Meeting & Conference will not receive a refund. Questions? Contact NEACAC at [email protected]. |
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